Remote Work Policy
The constantly changing conditions, new needs, technological advancements, and increasing demands have led to the emergence of new forms of work provision.
A primary position among the new forms of work provision is occupied by Remote Work. This form of employment played a significant role, especially during the pandemic, with the Legislative Act of 11/03/2020, as a measure to prevent the spread of COVID-19, to limit it, and to ensure public health. Thus, if it is deemed necessary to impose emergency protection measures and for the duration of their application, it is provided by the Legislator that the employer may, by decision, determine that work for part or all of the staff, when the nature of the work allows it, can be performed through the system of remote work (telework). Beyond this, however, telework can be considered a new form of employment that provides flexibility for both the employee and the employer, while also contributing to the saving of energy and time. In our country, telework or remote work is provided for in Article 67 of Law 4808/2021.
Definitions/Abbreviations
Remote Work (Telework):
Remote work or telework is the provision of an employee’s dependent work remotely, whether part-time, full-time, rotational, or another form of employment. The provision of remote work (telework) is carried out using ICT (Information and Communication Technology).
ICT (Information and Communication Technology):
This refers to the set of technologies provided to GreenFence employees within the framework of the employment relationship, enabling them to deliver their services outside company premises.
Information:
The term information refers to data transferred through technological means and includes texts, images, and sound.
B.Y.O.D. (Bring Your Own Device):
Describes the use of personal device equipment in a professional context, which is widely applied in the provision of remote work. This capability is also provided for by Law 4807/2021.
Purpose of Policy
Application
Policy
GreenFence, recognizing the potential damage that remote work can cause to information security and employee privacy, and consequently to the company’s reliability and reputation, adopts a specific policy for managing remote work (telework).
Specifically, it adopts the following measures:
1. Avoidance of Password Storage: Temporary storage of passwords should be avoided. If storage is deemed necessary, it must be ensured that the device is protected with a password.
2. Protection of Devices Used for Telework: The device used for telework must be kept in a secure location when not in use to prevent theft.
3. Activation of Security Updates: All security updates for the operating system, application security, and anti-malware must be enabled.
4. B.Y.O.D. Policy: If an employee uses their own device (B.Y.O.D.) for remote work, the company is not allowed to interfere with parts of the personal device that are presumed to be used solely for private purposes. The ultimate goal of this policy is to distinguish between personal and professional use of the device and, specifically, to prevent the collection of data related to the employee’s family and private life. In the context of B.Y.O.D. usage, the following must be observed, among other things:
– Physical or logical separation of personal and professional parts of the device.
– Requirement to adhere to basic security measures, such as using antivirus software.
– Informing and sensitizing users/employees about the risks of improper use of devices.
– Prior approval from GreenFence Management for the use of personal equipment.
5. Training and Information: Educating and informing employees about the protection of personal data when using devices for telework.